1. The Department of knowledge (DepEd) challenges the confined rules from the pass of students’ School record, which build standard systems and methods to the demand, and discharge of learners’ version 137 (long-term track record) and type 138 (state cards) in community educational institutions across the country.

2. This insurance policy aims to ensure the easy and productive requesting and delivering of learners’ college information without inconveniencing the students and father and mother.

3. All DepEd sales and other related issuances, rules and regulations, and provisions, which have been inconsistent because of this coverage, is hereby repealed, rescinded, or changed correctly.

BR. ARMIN A. LUISTRO FSC Secretary

POINTERS REGARDING NEED AND MOVE OF LEARNER’S SCHOOL REPORTS (FORM 137 & FORM 138)

I. Reason

There are two fundamental university documents that report the learner’s visibility and educational and extra-curricular standings: version 137, called the Permanent track record, containing the learner’s account and traditional scholastic report, and version 138 or the state Card which ultimately shows the scholastic abilities of a learner in a provided university year. DepEd Arrange Number 8, s. 2015, the class room examination insurance policy, offered the guidelines on records are incorporated into kinds 137 and 138.

Type 138 is granted to marks 1 to 10 learners every end of the grading years while marks 11 to 12 will receive it every terminate session. At the end of the school spring, kind 138 are a required data for a learner registering to another location degree degree because it also implies the learner’s advertising status. But then, class bodies ask for the making of Form 137 of marks 1 to 12 learners exactly who shift to another class or change from elementary to additional.

In the absence of conclusive protocols, the entire process of seeking and publishing of formal school records of learners varies per faculty. This insurance policy shall decide the functions for implemented because of the faculty in controlling the learner’s college documents any time students enroll, transfer institutes, and request important records for other people appropriate functions.

II. Scale belonging to the Rules

This arrange aims to set up typical operations and methodologies through the ask and launch of learners’ Form 137 (long-term Record) and version 138 (state Card) to all facilities and schooling section practices (SDOs) nationwide.

III. Definition of Consideration

1. Type 137 (long lasting tape) – long-lasting faculty student track record featuring the historical educational and co-curricular history for the learner
2. Type 138 (review cards) – record display the educational overall performance of a student in a provided college annum
3. Getting class – the school requesting towards long-lasting data of a transferring learner
4. Originating class – the college releasing the permanent registers of a moving student

IV. Plan Statement

The Department hereby determines the standard steps and methodologies in asking for and launching of learner’s school records. This device adheres to the DepEd’s view, purpose and basic values and subscribes to the basics of:

a. complimentary, top quality basic training;

b. openness and accountability;

c. ease of access and appropriate launch of learners’ school reports; and

d. Safeguards and confidentiality of students’ record.

Directions on Learner’s Faculty Records

This coverage describes the normal standards inside the move of students’ school data. This strategy points the systems in asking for the long-term university data (kind 137) for a simple yet effective transfer of forms without inconveniencing the parents and also the learners.

So that the effective production and transport of learners’ faculty information, listed here will be followed:

a. The pass of record of students should made simple and rapid without encumbering the students and people. But this should maybe not jeopardize the privacy and protection of university information.

b. acquiring institutions shall protected all long-lasting information (version 137) of all of the incoming learners vendor conclusion of very first grading course. For transferred-in learners through the school seasons, send of reports will be attached thirty day period (30) within the first-day hindu dating website of class attendance.

c. students and/or his or her folks or protector commonly permitted to hand-carry the Permanent record (version 137) toward the obtaining university.

d. Just in case of unavailability of type 137 because of settings beyond our personal controls, the document on offers (Faculty kind 5) works extremely well as substitute, which is available right at the education Division workplace (SDO).

elizabeth. The Learner records technique (LIS) will be made use of as program inside request and launch of learner class data; hence the purchase shall stringently become between your receiving and originating colleges merely.

The next steps needs to be followed to help the ask and launch steps:

A. School-to-School Transfer of Version 137

The majority of operations on shift of learner’s college tape ordinarily come during enrolment time and after the motion of sessions. To improve the smooth and rapid transfer of registers, the flowchart below portrays the process of consult and release of students’ version 137between the obtaining school and originating class;